The purpose of this position is to oversee the daily financial activities including: preparing and conducting audits on all fiscal activities, maintaining inventory requirements, completing payment processing, invoice posting, and accounts receivable; coordinating the receipt of materials, services, and equipment; addressing staff inquiries; providing coverage within the finance department; assisting with the development of the annual budget.

Job Functions:

Maintains monthly and annual inventory, including furniture; records storage; personal protection equipment supplies; and, departmental supplies
Obtains quotes and places orders for furniture, supplies, paper, and other items as needed
Monitors and accurately maintains grant equipment inventory perpetually.
Reviews assigned counsel monthly, quarterly, and annual yearend reporting
Conducts audits of fiscal activity, including assigned counsel, probation, and court expenditures
Prepares the Small and Emerging Business Enterprises report
Prepares monthly reports, as well as statistical and trend analyses
Prepares monthly and quarterly surplus analysis
Assists with out-of-county travel requests and employee reimbursements
Prepares each Judge’s quarterly expenditure report
Provides quality assurance for reports, grants, and budget review
Assist with the development and creation of fiscal policies and procedures
Complete and submit account closures, check voids, and check reissues using the County’s financial software
Process and reconcile accounts payable and receivable expenditures
Prepares and reviews requests for purchases
Retrieves invoices, determines accuracy and appropriate funding source
Updates general ledgers, invoice logs, and Judges’ expense accounts
Communicates with vendor representatives
Opens purchase orders for the departments
Distributes legal publications to Court staff
Responds to financial-related inquiries made by Court staff
Trains staff on all fiscal forms, processes, and procedures
Assists the Director of Finance and Purchasing in developing the Court budgets and non-general fund grants

Minimum Qualifications

Bachelor’s degree in accounting, business administration, or related field or equivalent experience (applicant may substitute 2 years of related experience for each year of required education)
Three years experience in financial accounting
Proficiency in Microsoft Office applications

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